14 Steps of a Preventive Maintenance Optimization (PMO) Process

The article outlines a comprehensive 14-step process for optimizing preventive maintenance (PM). This methodical approach ensures a thorough and effective PM optimization process, aiming for continuous improvement across assets and functional areas.

Step 1: Establish a baseline using current metrics or data from maintenance and production/operations.

Step 2: Identify which asset/functional area the PM optimization will be executed.

Step 3: Identifying a cross-functional team (operator, maintenance tech, reliability engineer, planner, etc.).
 

Step 5: Define the end goal of this process.
 

Step 6: Define roles and responsibilities for all members of the PMO team.

Step 7: Define how you'll measure if the PM optimization process has been effective or not.

Step 8: Present copies of PMs to all parties.

Step 9: Review equipment history for the past 30, 60, and 180 days.

• Root causes of critical breakdowns
• PM labor hours vs. EM/urgent labor hours
• PM compliance vs. OEE
• Rework

Step 10: Review current PMs and PdMs for these reasons:

• PM procedure may need to be rewritten
• Training may be required
• PM frequency may be inaccurate and need adjustment
• Checking if equipment is in "maintainable condition"

Step 11: Rewrite PMs or write new PMs (ensure they are repeatable).
 

Step 12: Monitor and measure to ensure new PMs are effective and adjust as needed.
 

Step 13: Post results for all to see.

Step 14: Once concept has been proven move to the next asset/area.